The recruitment process is the overall process to identify, attract, interviewing, selecting, hire, and onboard candidates. It is the backbone and core element in the Human Resource department. It ensures an organization’s success by providing skilled talents.
What Are the Different Steps in the Recruitment Process
The recruitment process involves the steps to hire, which are interrelated to each other. It might differ based on the size of the organization and the job roles.
It includes three phases which are- before posting a vacancy, the selection process, and after recruiting. PyjamaHR is an AI-powered Applicant Tracking System that enables organizations to skyrocket their recruitment process through automation. It provides a hassle-free recruitment experience for both recruiters and candidates.
Identifying the Need for a Particular Role
The first step is to identify the skills, qualifications, and experience that the company demands a particular job role. This helps the recruiters to identify top talents.
If none of the existing employees fit the position, it’s time to move to the next step. Identifying the duties and responsibilities for a particular role is essential to a company’s growth.
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Posting the Job Description
The next step is to advertise the job vacancy. A Job Description should have a short job role summary. The trait and the abilities should be posted, keeping the ideal candidate in mind.
To make the ad compelling, it must include all the relevant details such as the organization’s name and details, job title, obligations and responsibilities, qualifications, location, remuneration, perks, and benefits.
Sourcing Candidates Through Various Portals and Databases
Sourcing candidate through various portals and databases is a tedious process and requires efficiency. Though most recruiters depend on traditional hiring methods such as career pages and job portals, some also switch to employee reference, which reduces hiring costs and time.
Using career pages and other job platforms is necessary to ensure that it is clean, attractive, user-friendly, and has relevant and updated data. The job application process should be easy and fast and must not involve the lengthy process of writing before resume submission.
The next step is to shortlist the most appropriate candidate from the library of candidates. Though a tedious task, shortlisting candidates, can be simplified by screening for minimum qualifications and necessary characteristics required for the posted job. Further doubts related to resumes can be clarified using interviews.
Shortlisted candidates can be further assessed on their abilities to see if they are the most compatible candidates for the role. The recruiters can perform either a telephonic, video or face-to-face interview to identify the right talent. It is specific to the job role.
HR interviews check the candidate’s personality and usually answer questions such as the candidate’s life, journey, hobbies, strengths, weaknesses, interests, etc.
HR Interview is also an essential step in the recruitment process as it involves salary negotiations and perks and benefits offered to the candidate once employed.
Sending Out the Offer Letter
After deciding on the right candidate for the job role, one can make an offer. An offer letter should include the necessary details such as the start day, job conditions, working days and hours, salary and perks, etc. After the candidate signs the offer letter, the other shortlisted candidates must be informed about the decision. This promotes a good and healthy relationship.
Document Verification and Onboarding
Document verification is necessary to validate a candidate’s identity and to verify his credentials. Once the document is verified and the candidate signs the document, the onboarding stage starts. Onboarding creates a long-term partnership between the company and the employee, so they must get familiar with the company. It is also essential that an employee see a future and growth in the company.
Hiring made easy with PyjamaHR
Since the advent of Covid 19, the traditional hiring process has become extremely difficult both for recruiters and candidates. The pandemic has accelerated the digital transformation, forcing companies of all sizes to fast-track their digital plans. To sift through this larger talent pool, recruiters must adopt hiring technologies that affect the hiring process at both ends. PyjamaHR is a recruiting platform that provides intelligent automation that can supplement work by filtering through data quickly, transparently, and without error.
Frequently Asked Questions(FAQ)
Recruitment is a process of finding and attracting the potential resources for filling up vacant positions in an organization. It sources the candidates with the abilities and attitudes, which are required for achieving the objectives of an organization.
Good recruitment is vital for every organization, especially when labor markets are tight – finding the right people for the right roles at the right time. It ensures that the workforce has the relevant skills and abilities for the organization’s current and future needs.
This assessment is made through four broad stages in the recruitment process which are Candidate sourcing, candidate screening, Interviewing, and decision making.