Interview-Invitation

The Basics of an Interview Schedule Email

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A crisp yet informative interview schedule email elicits better responses from job seekers. It helps companies get a more incredible talent pool to choose candidates from. It should have relevant information relating to the date, time, and place of the interview. Otherwise, candidates may skip it altogether and not apply for the job.

How to Write an Email to Schedule an Interview

An interview scheduling email to a candidate must have a professional tone. The email body must include details about the interview format. It should also mention things like date, time, duration, and dress code. The subject line should grab the candidate’s attention. An interview mailer represents the company’s brand image, so you need to draft it with utmost care. It should also talk about the company culture and value proposition for an employee. The email should have relevant information to help candidates prepare for the role. Doing so will help candidates feel valued, and it will influence their decision to attend the interview.

What to Include in an Email to Schedule an Interview

How do you invite a candidate for an interview with an email template? The most important thing to focus on is the subject line of the interview schedule email. It should have the company name and job title. The mail body has details about the time and duration of the scheduled interview, along with the interviewer’s name and designation. It must inform the candidate if they need to bring their resume, ID card, portfolio, etc. It must also ask the candidate if they would be available on a particular day or week to take the interview. The candidate may either agree to the interview timings or suggest a different time or date. In that case, the recruiter should send an interview rescheduling mail to confirm the new dates.

Email Format for Scheduling an Interview

There is no standard format on ‘how to write an email to schedule an interview.’ But you can use the below template for reference:

Subject: Invitation for an interview with (Company Name) for the position of (Job title) 

Dear/Hi [Candidate Name],

We thank you for applying to [Company name].

We want to invite you for an interview for the role of [Job title] at our office premises in (Address).

The [Department name] department manager (Name) will conduct your interview. The interview will be for (duration in hours/minutes). You must bring the following documents (name of those documents) for the interview.

Kindly let us know if you would be available on [date/range of dates and time] for the interview

Do let us know in case of any queries.

Regards,

[Your name] 

[Signature]

Writing an Email to the Candidate to Reschedule the Interview

You can refer to the below format for writing an interview reschedule email to a candidate:

Subject: Rescheduling the interview with (Company Name) for the position of (Job title) 

Dear/Hi [Candidate Name],

We thank you for applying to [Company name].

As per our earlier conversation, we would like to reschedule your interview for the role of [Job title]. We want to invite you to our office premises in (Address).

The [Department name] department manager (Name) will conduct your interview. The interview will be for (mention duration in hours/minutes). You must bring the following documents (name of those documents) for the interview.

Kindly confirm your availability for the interview on [date/range of dates and time].

Regards,

[Your name]

[Signature]

Tired of Manually Scheduling Interviews Via Emails? There’s an Easier Way.

Manually sending out emails to applicants to schedule interviews takes up a good chunk of the recruitment team’s time. Using an AI-powered ATS can speed up the hiring process and create a seamless experience for the applicants and your recruiting team.

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