Categories
HR Terms

Compelling Offer Letter Templates

An offer letter is a formal agreement laying down the terms and conditions of employment. It should be direct and professional containing all necessary details like job title, duties and responsibilities, compensation, etc. A well-drafted offer letter helps the candidate understand what would be expected of him during the employment tenure.

What is a Job Offer Letter

A Job Offer Letter is an official document that an employer sends a candidate when they want them to join their company. It is a confirmation in writing that the employer is satisfied with your skills and qualifications and is willing to hire you. It includes all the relevant information regarding your employment like roles and responsibilities, compensation, benefits, notice period, etc. Most employers have their specific offer letter format in word or pdf (with the company seal) that they prefer to use on such occasions. 

Important Details to Add in a Job Offer Letter

Any offer letter doc contains specific details related to the terms of employment between employer and employee. It has the company’s logo or letterhead, which acts as an official proof of confirmation of employment. Although there is no standard template for all employers, some details are included in the company offer letter format in word. They are as follows:

  • Job Title
  • Duties and responsibilities
  • Official Starting Date
  • Reporting Structure
  • Contingencies like Drug tests, confidentiality agreements, or background checks
  • Cost to company and its breakup
  • Workplace Location
  • Medical Benefits/Insurance coverage
  • Probation period
  • Increment/Promotion policy
  • Notice Period
  • Termination of contract

The Standard Offer Letter Template

Even a simple job offer letter format in word, pdf, etc., needs to have basic details regarding the terms of employment. Below is an offer letter sample in word for your reference:

Company Seal/Letterhead

Date

Dear [Candidate name],

We are pleased to offer you [Job title] position with [company’s name]. Kindly review the terms and conditions for your anticipated employment with us: (expand this section to include the relevant terms of employment)

On acceptance of this offer, your starting date will be [Start Date], and you will be reporting to [Manager’s Name].

Get in touch with us at [mention the contact details] for any questions.

We await with pleasure to have you on our team.

Regards,

[Your name]

[Signature]

Internship Offer Letter Template

The format of an internship offer letter is pretty similar to a job offer letter. Below is a template for the internship letter:

Company Seal/Letterhead

Date

Dear [Candidate name],

We are pleased to offer you [Internship title] position with [company’s name]. Kindly review the terms and conditions for the internship with us: (expand this section to include the relevant terms of training)

If you accept this offer, your internship period will be from [mention starting date] to [mention ending date], and you will be reporting to [Manager’s Name].

Get in touch with us at [mention the contact details] for any questions. 

We await with pleasure to have you on our team.

Regards,

[Your name]

[Signature]

Leave a Reply

Your email address will not be published. Required fields are marked *